Frequently Asked Questions

Date: Wednesday, September 3 to Friday September 5, 2025.

Location: University of Calgary (Main Campus) - 2500 University Drive NW, Calgary, AB, T2N 1N4, Canada.

ISIRC 2025 is an in-person conference. Virtual attendance is not possible.

There are fields in the registration form to enter special needs and dietary restrictions. If you have questions, please contact sii@ucalgary.ca.

A detailed program will be released closer to the date of the conference. Be sure to check this website for updates. 

Certificates will be available upon request. Contact sii@ucalgary.ca to submit your request when the conference has concluded.

Access to all stream sessions, keynote speakers, and the evening networking reception. 

Breakfast, snacks, and lunch are provided for all three days of the conference. 

A reception-style dinner and non-alcoholic refreshments are included with the networking reception.

Delegates are responsible for their own travel arrangements and costs. 

Hotel accommodations, airport transfer and other ground transportation is not included.

Parking rates at the University of Calgary are in effect. Visit UCalgary Parking Services for the parking map and fees. 

Pre-conference activities are separate from the conference and hosts may charge registration fees.

Our registration platform accepts credit card payments only.

Online registrations will close August 18, 2025. In-person registration at the venue is not available.

Yes, early-bird registration rates are available until June 30, 2025. 

It is recommended that you register early as the venue has limited capacity and there will be a cap on number of attendees.

Single day or partial day registration options are not available. Registration includes all three days of the conference.

Yes. Student rates are available through the registration platform. 

All student registrants must provide their student number and will be asked to provide their ID at the conference registration desk.

Cancellations prior to August 18, 2025 will be refunded to the original form of payment minus a service/processing fee of $90 CDN (plus GST). 

No refunds will be issued after August 18, 2025.

Please refer to the registration confirmation email that you received.  Follow the instructions on the email to manage your registration using your confirmation number.  If you have any questions about the registration process, please contact meeteatsleep@ucalgary.ca for assistance.

You may transfer your registration if you are no longer able to attend the conference by contacting sii@ucalgary.ca no later than August 18, 2025.  We reserve the right to refuse the transfer of tickets at our discretion and without any compensation to you.

Oral presentations will be 10–15-minutes long during a scheduled breakout session. There will be time allotted for questions following the presentations.   

Poster presentations will take place during the evening networking reception.  Posters will be presented on poster boards, and attendees can freely walk around the venue and interact with each presenter. Details about poster dimensions and mounting will be provided with acceptance of abstracts.

No, ISIRC 2025 welcomes attendance by all, regardless of formally presenting in conference sessions.

Delegates may present a maximum of two oral presentations.

Audio visual equipment will be available in all session rooms. Session organizers are strongly encouraged to collect all presentations on a USB flash drive before the session and to arrive early to pre-load these files and test equipment controls.  This will help to prevent technological delays during the session.  Remember to bring your own laptop and adaptors as well as your presentation on a flash drive.  For poster presentations, we recommend transporting your poster with your carry-on luggage. 

You may require a Temporary Resident VISA (TRV) or an eTA to enter Canada, depending on your country of citizenship.  We recommend checking the Government of Canada IRCC website to determine the travel credential(s) required. 

ISIRC 2025 organizers require all registrants to make their own inquiries about their ability to enter Canada and offer no representations of the validity of the information provided at this link.

You must complete your registration and payment process before reaching out to sii@ucalgary.ca to request a letter of invitation.  

We may require some additional personal information from you to complete the letter.  Note: Having a letter of invitation does not guarantee that a visa will be issued by Canadian visa officers as they will assess whether you meet the terms of Canada’s immigration law. This letter only serves as supporting document by explaining your purpose of travel.

The Host does not guarantee that the visa issuing authority will issue the visa in a timely manner, nor will we contact or intervene with any Embassy or Consulate office on behalf of a Delegate or Accompanying Person. The Host cannot be held responsible if a delegate's visa is not approved. The registration refund policy will apply for such cases if requested by August 18, 2025.

For hotel accommodations within walking distance of campus, please refer to the accommodations page on the ISIRC 2025 website.  Some of these hotels are located close to C-Train stations, part of Calgary’s public transit network and there is a station at our campus.  

It is a short walk (less than 5 minutes) between buildings on the University of Calgary campus.  For a campus map and room finder, please visit. 

Please refer to the University of Calgary’s parking services website for information on parking lot locations and rates. 

Note that parking rates are in effect.