Late Applications Process

Research Services Office (RSO)

The Research Services Office (RSO) continues to see significant volumes of late applications and deadline extension requests for external grant applications. To reduce this, Faculty members, their teams, and staff should familiarize themselves with the internal deadlines and submission process listed on the relevant Funding Calendar entry or Research Management System (RMS) Funding Opportunity. 

Late applications generate financial, regulatory and reputational risks to the institution and the applicant by compromising RSO’s ability to complete its due diligence. They limit RSO’s ability to offer a fair and equitable service that effectively supports all other researchers who submit their applications on time. Further, they compromise RSO’s ability to manage workload effectively resulting in additional stress and overtime for staff.

Questions or concerns can be directed to:


Dr. Robert Thompson, Associate Vice-President (Research) and Executive Director of Research Services, avpr@ucalgary.ca

 

Last updated: June 29, 2022

 

Important:

Late applications will only be accepted in cases of medical or family emergencies, or other exceptional circumstances.

Approvals for late applications

If you submit your RMS record to Research Services after the internal deadline has passed you will need to secure additional late approvals.

The standard internal deadline for RSO to receive your fully complete RMS record with Faculty/Department approvals is at noon, 3 business days in advance of the agency submission deadline. For example, an application due to the agency by Thursday afternoon must be received by RSO on Monday at noon. An agency deadline on a Monday would submit to an internal deadline on the previous Wednesday.

After this time, the applicant is responsible for obtaining additional late approvals from their Faculty’s Associate Dean (Research) and the Executive Director, Research Services. 

When both approvals are received, the RSO External Grants team will proceed to review the application on a best efforts basis. We ask that you please respect and adhere to these deadlines.