Research Management System (RMS)

RMS (Research Management System) manages the pre-award (LOI and Application) and post-award stages for research grants. Throughout the grants life-cycle, RMS interfaces with other UCalgary systems, such as IRISS and PeopleSoft, to provide a seamless process for grants and awards management, eliminate re-keying of data and heightened transparency into the status of applications at any time.

Research Management System

Log in to RMS

CAS credentials and Multi-Factor Authentication required to access RMS. 

Get started with RMS

Enable MFA

Logging into RMS, like many systems on campus, now requires Multi-Factor Authentication (MFA):  

Set up MFA

Learn RMS

Learn how to use RMS before submitting an application

Review self-guided learning docs

Delegate signing authority

Learn how to delegate signing authority in RMS during absences. 

  • Approvers can initiate this process through PSAR (PeopleSoft Access Request), or
  • You can submit the request through IT

Learn how to delegate authority

Access to RMS

RMS access is governed by roles defined in PeopleSoft. Note that:

  • When a person changes roles within the university, they will lose existing permissions in PeopleSoft.
  • If you must delegate signing authority to someone who does not yet have appropriate access in RMS, you must first ensure that they have the correct role in PeopleSoft.

In either case, a request must be submitted through PSAR (PeopleSoft Access Request).

This process may take 72 hours or more so it should not be relied upon for last-minute submissions.

Initiate PSAR process:

  • PSAR requests for academic approver roles such as Department Head or Associate Dean Research should specify that the PSAR role-set be attached to the intended recipient's administrative appointment job record instead of their researcher/primary job record.
  • Go to PSAR via MyUCalgary - OR - Submit request through IT
  • Once the individual has the correct role in PeopleSoft, their role will be updated in RMS within 24 hours. 

Note that as of October 4, 2019, FortiClient VPN is no longer required to log into RMS from non-UCalgary networks. Read more about logging into RMS.

RMS support is available Monday-Friday, 8:30 am - 12:00 pm and 1:00 pm - 4:30 pm

  1. UService

    For general help using RMS, including with tasks such as:

    • Navigation
    • Filtering
    • Finding and connecting relevant resources
    • Role access issues or PeopleSoft Access Request (PSAR)

    Contact UService via email

    rmshelp@ucalgary.ca

Learning Guides

New to RMS?

Please review these training videos

How to create a Pre-Award/Application

Watch Video

How to create a Pre-Award/Letter of Intent

Watch Video

How to approve a record (or not approve/return record to PI)

Watch Video

FAQ

  • The Research Management System (RMS) is a platform that manages the pre-award, post-award, and publication phases of a research grant or contract. Throughout the Grants and Contracts life-cycle, RMS interfaces with other UCalgary systems, such as IRISS and PeopleSoft, to provide a seamless process for grants and awards management, eliminate re-keying of data and heightened transparency into the status of applications at any time.
  • The implementation of RMS is a multi-year project, co-sponsored by the Vice-President (Research) and the Vice-President (Finance & Services). 
  • The Research Management System (RMS) is considered a research enabler directly aligned to help meet the goals of our Eyes High vision and Research Plan

RMS will help to reduce administrative burdens, leaving researchers to focus more time on research than management. 

The first limited release is intended to support a variety of smaller single sponsor Competitions. There are numerous advantages to this including user and faculty experience with the application, completion of training for many super users and  positive benefits of early adoption. 

Notable changes:

  • Replacement of current paper-based submission process for Grants and Contracts
  • Academic approval will be captured and routed electronically
  • Project set-up in PeopleSoft will be automated
  • Validation and curation of publications will be automated 

RMS will increase operational efficiencies for the research community. RMS will provide users with: 

  • Increased workflow visibility
  • Time savings through improved process efficiency
  • Optimized automated interfaces that consolidates key information together in one system
  • Accessible and appropriate support services to resolve issues in a timely manner