Research Management System (RMS)

The Research Management System (RMS) is a new platform that manages the pre-award, post-award, and publication phases of a research grant or contract. Throughout the Grants and Contracts life-cycle, RMS interfaces with other UCalgary systems, such as IRISS and PeopleSoft, to provide a seamless process for grants and awards management, eliminate re-keying of data and heightened transparency into the status of applications at any time.

New features and additional competitions will continue to be added in RMS

Updates: 

Note this website will be updated frequently with new information.

 

Research Management System

Log in to RMS

CAS credentials and Multi-Factor Authentication required

Get started with RMS

Enable MFA

Logging into RMS, like many systems on campus, now requires Multi-Factor Authentication (MFA):  

Set up MFA

Learn RMS

Learn how to use RMS before submitting an application:

Self-guided learning

Delegate signing authority

Learn how to delegate signing authority in RMS during absences. 

  • Approvers can initiate this process through PSAR (PeopleSoft Access Request), or
  • You can submit the request through IT

Learn how to delegate authority

Note that as of October 4, 2019, FortiClient VPN is no longer required to log into RMS from non-UCalgary networks. Read more about logging into RMS.

The following competitions are now available for pre-award in RMS:

Competition | Internal Deadline

Alberta Lung Association – Grant-In-Aid | 8 Jan 2020

Crohn’s and Colitis – Grant-In-Aid | 15 Jan 2020

Crohn’s and Colitis – Innovations in IBD | 15 Jan 2020

Alberta Innovates – PRIHS 2 (full application) | 29 Jan 2020

SSHRC - Connection Grants | 30 Jan 2020

SSHRC – Insight Development Grant | 30 Jan 2020

Cancer Research Society Operating Grant (full application) | 10 Feb 2020

MSI Foundation Research Grant (full application) | 20 Feb 2020

Alberta Innovates – Strategic Networking and Development | Ongoing

 

Note that some competitions have earlier Registration or LOI phases note yet running through RMS, so please check the Funding Deadline Calendar for full submission details.

 

If you plan to submit to one of the competitions listed here, please ensure that you and your team members complete the appropriate steps: 

1. Set up Multi-Factor Authentication, if you have not done so already (required to access RMS)

2. Arrange RMS training by contacting the RMS Project Team at rms@ucalgary.ca.

PLEASE NOTE that the major fall Tri-Council research grant competitions (including CIHR Project Grant, SSHRC Insight Grant, NSERC Research Tools and Instruments, NSERC Discovery Grant) will NOT be managed through RMS. For these competitions please follow the traditional application and approval process (using the Research Funding Application Approval Form) as outlined on our Funding Deadline Calendar for each competition. 

Get RMS Updates

RMS will be used by a wide variety of faculty, staff, and students across all UCalgary campuses. General project updates are sent to the Academic Staff list; detailed updates are sent more frequently to people who are actively engaged with RMS. 

If you are not an academic staff member, or if you wish to receive all RMS project updates (including functionality changes, new training materials, etc), please opt-in below. 

Thanks! You'll get a confirmation email shortly.

Training

Training is available on a first-come first-served basis, and prioritized for those who are planning to apply for competitions included in the first releases. Contact the project team at rms@ucalgary.ca to arrange training.

Find how-tos and quick reference guides for many common tasks in RMS: 

RMS support is available Monday-Friday, 8:30 am - 12:00 pm and 1:00 pm - 4:30 pm

  1. Integrated Service Centre (ISC)

    For general help using RMS, including with tasks such as:

    • Navigation
    • Filtering
    • Finding and connecting relevant resources

    Contact the Integrated Service Centre via email, phone, or in person:

    rmshelp@ucalgaryca

    403.220.8800

    MAIN CAMPUS (Math Sciences 773) 

    FOOTHILLS CAMPUS (Health Science Centre G204

     

  2. RMS Project Team Helpline

    For a limited time, contact a subject matter expert from the RMS project team for training or in-depth support, including:

    • Technical inquiries
    • Workflow
    • Roles/roleset inquiries
    • Enhancements
    • Bug reporting

    Contact the RMS Project Team Helpline, via email or phone: 

    rms@ucalgary.ca

    403.210.9309

    The RMS Project Team Helpline is a supplemental service that will be available until August 31, 2019. 

FAQ

  • The Research Management System (RMS) is a new platform that manages the pre-award, post-award, and publication phases of a research grant or contract. Throughout the Grants and Contracts life-cycle, RMS interfaces with other UCalgary systems, such as IRISS and PeopleSoft, to provide a seamless process for grants and awards management, eliminate re-keying of data and heightened transparency into the status of applications at any time.
  • The implementation of RMS is a multi-year project, co-sponsored by the Vice-President (Research) and the Vice-President (Finance & Services). 
  • The Research Management System (RMS) is considered a research enabler directly aligned to help meet the goals of our Eyes High vision and Research Plan

RMS will help to reduce administrative burdens, leaving researchers to focus more time on research than management. 

The first limited release is intended to support a variety of smaller single sponsor Competitions. There are numerous advantages to this including user and faculty experience with the application, completion of training for many super users and  positive benefits of early adoption. 

Notable changes:

  • Replacement of current paper-based submission process for Grants and Contracts
  • Academic approval will be captured and routed electronically
  • Project set-up in PeopleSoft will be automated
  • Validation and curation of publications will be automated

Click here to view a comparison chart of how the process of management will change from the current process to a new, more efficient one. 

RMS will increase operational efficiencies for the research community. RMS will provide users with: 

  • Increased workflow visibility
  • Time savings through improved process efficiency
  • Optimized automated interfaces that consolidates key information together in one system
  • Accessible and appropriate support services to resolve issues in a timely manner

Release 1, focused on a subset of external grants (pre-award only), went live in June 2019. 

Functionality and expanded grant & award coverage is planned to be added every few months thereafter.