Research Management System (RMS)

The Research Management System (RMS) is a new platform that manages the pre-award, post-award, and publication phases of a research grant or contract. Throughout the Grants and Contracts life-cycle, RMS interfaces with other UCalgary systems, such as IRISS and PeopleSoft, to provide a seamless process for grants and awards management, eliminate re-keying of data and heightened transparency into the status of applications at any time.

New features and additional competitions will continue to be added in RMS.

Updates: 

Note this website will be updated frequently with new information.

 

Research Management System

Log in to RMS

CAS credentials and Multi-Factor Authentication required to access RMS

Notice: Do NOT use this link for training, practice, or learning purposes. Please contact rms@ucalgary.ca to arrange access to a training environment.

Access RMS

New to RMS?

Please view these videos if you haven't attended a training session.

How to create a Pre-Award/Application

Watch Video

How to create a Pre-Award/Letter of Intent

Watch Video

How to approve a record (or not approve/return record to PI)

Watch Video

Training

Training is available on a first-come first-served basis, and prioritized for those who are planning to apply for competitions included in the first releases. Contact the project team at rms@ucalgary.ca to arrange training.

Find training session dates, how-tos and quick reference guides for many common tasks in RMS: 

Training dates and self-guided learning

Get started with RMS

Enable MFA

Logging into RMS, like many systems on campus, now requires Multi-Factor Authentication (MFA):  

Set up MFA

Learn RMS

Learn how to use RMS before submitting an application:

Training dates and self-guided learning

Delegate signing authority

Learn how to delegate signing authority in RMS during absences. 

  • Approvers can initiate this process through PSAR (PeopleSoft Access Request), or
  • You can submit the request through IT

Learn how to delegate authority

Access to RMS

RMS access is governed by roles defined in PeopleSoft. Note that:

  • When a person changes roles within the university, they will lose existing permissions in PeopleSoft.
  • If you must delegate signing authority to someone who does not yet have appropriate access in RMS, you must first ensure that they have the correct role in PeopleSoft.

In either case, a request must be submitted through PSAR (PeopleSoft Access Request).

This process may take 72 hours or more so it should not be relied upon for last-minute submissions.

Note that as of October 4, 2019, FortiClient VPN is no longer required to log into RMS from non-UCalgary networks. Read more about logging into RMS.

RMS support is available Monday-Friday, 8:30 am - 12:00 pm and 1:00 pm - 4:30 pm

  1. UService (formerly Integrated Service Centre (ISC))

    For general help using RMS, including with tasks such as:

    • Navigation
    • Filtering
    • Finding and connecting relevant resources

    Contact UService via email, phone, or in person:

    rmshelp@ucalgary.ca

    403.210.9300

    MAIN CAMPUS (Math Sciences 773) 

    FOOTHILLS CAMPUS (Health Science Centre G204)

     

    UService

  2. RMS Project Helpline

    For a limited time, contact a subject matter expert from the RMS project team for training or in-depth support, including:

    • Technical inquiries
    • Workflow
    • Roles/roleset inquiries
    • Enhancements
    • Bug reporting

    For help with RMS, please contact the Integrated Service Centre for assistance or:

    rms@ucalgary.ca

    403.210.9309

    The RMS Project Helpline is a supplemental service to support RMS users. The team is working remotely, but still available to help. For the phone line, please leave a voicemail and a member of the team will get back to you when available.

The following competitions are now available for pre-award in RMS:

Competition | Internal Deadline 

Alberta Innovates – Strategic Networking and Development | Ongoing

Canadian Cancer Society Research Institute 2020 Impact Grants | 11 Sept 2020

SSHRC Partnership Engage Grants | 11 Sept 2020

NSERC Promoscience | 11 Sept 2020

Alberta Government: Supporting Psychological Health in First Responders | 17 Sept 2020

SSHRC Insight Grants | 29 Sept 2020

COVID-19 Immunity Task Force | 7 Oct 2020

CIHR Project Grant | 9 Oct 2020

Weston Brain Institute Rapid Response: Canada 2020 (Parkinson's & Related Diseases) | 9 Oct 2020

Weston Brain Institute Transformational Research 2020: Parkinson's and Related Diseases | 9 Oct 2020

Spark Grants: Novel Technology Applications in Cancer Prevention and Early Detection | 14 Oct 2020

NSERC Research Tools and Instruments (RTI) | 22 Oct 2020

NSERC Discovery Grants | 29 Oct 2020

SSHRC Connection Grants | 29 Oct 2020

Canada Research Chairs | 2 Nov 2020

France-Canada Research Fund New Scientific Collaboration Support Program | 10 Nov 2020

CIHR Team Grant: Diabetes Mechanisms and Translational Solutions | 4 Jan 2021

 

  • Competitions are regularly added to RMS; they will be marked in the Funding Deadline Calendar.
  • Note that some competitions have earlier Registration or LOI phases note yet running through RMS, so please check the Funding Deadline Calendar for full submission details. 
  • Please note that changes to deadlines may not be reflected here.
  • Competitions will continue to be added to RMS. 

 

If you plan to submit to one of the competitions listed here, please ensure that you and your team members complete the appropriate steps: 

1. Set up Multi-Factor Authentication, if you have not done so already (required to access RMS)

2. Arrange RMS Training

RMS Updates

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RMS will be used by a wide variety of faculty, staff, and students across all UCalgary campuses. General project updates are sent to the Academic Staff list; detailed updates are sent more frequently to people who are actively engaged with RMS. 

If you are not an academic staff member, or if you wish to receive all RMS project updates (including functionality changes, new training materials, etc), please opt-in below. 

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Communications archive:

FAQ

  • The Research Management System (RMS) is a new platform that manages the pre-award, post-award, and publication phases of a research grant or contract. Throughout the Grants and Contracts life-cycle, RMS interfaces with other UCalgary systems, such as IRISS and PeopleSoft, to provide a seamless process for grants and awards management, eliminate re-keying of data and heightened transparency into the status of applications at any time.
  • The implementation of RMS is a multi-year project, co-sponsored by the Vice-President (Research) and the Vice-President (Finance & Services). 
  • The Research Management System (RMS) is considered a research enabler directly aligned to help meet the goals of our Eyes High vision and Research Plan. 

RMS will help to reduce administrative burdens, leaving researchers to focus more time on research than management. 

The first limited release is intended to support a variety of smaller single sponsor Competitions. There are numerous advantages to this including user and faculty experience with the application, completion of training for many super users and  positive benefits of early adoption. 

Notable changes:

  • Replacement of current paper-based submission process for Grants and Contracts
  • Academic approval will be captured and routed electronically
  • Project set-up in PeopleSoft will be automated
  • Validation and curation of publications will be automated

Click here to view a comparison chart of how the process of management will change from the current process to a new, more efficient one. 

RMS will increase operational efficiencies for the research community. RMS will provide users with: 

  • Increased workflow visibility
  • Time savings through improved process efficiency
  • Optimized automated interfaces that consolidates key information together in one system
  • Accessible and appropriate support services to resolve issues in a timely manner

Release 1, focused on a subset of external grants (pre-award only), went live in June 2019. 

Functionality and expanded grant & award coverage is planned to be added every few months thereafter.