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Optimizing Research and Innovation Impact Masterclass Welcome Package

Part of the UCalgary Discovery Exchange Series

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Attending the Event

The University of Calgary is pleased to welcome you to Optimizing Research and Innovation Impact, part of the Discovery Exchange Series. This international masterclass will take place from May 13–15, 2025, at the Banff Centre for Arts and Creativity in Banff, Alberta, bringing together leading UCalgary researchers and global experts.

This page provides essential logistical details to help you navigate the event, including transportation options, accommodations, nearby amenities, and other resources to ensure a seamless and enriching experience in the heart of the Canadian Rockies.

For questions or additional information about the course, please contact UCalgary VPR Communications at research@ucalgary.ca. 

Program Schedule

View the detailed program schedule outlining sessions, speakers, key discussions and locations throughout the masterclass.

Schedule and session information as of May 2, 2025

View the program

Logistics

  1. Pre/Post Summit Accommodation

  2. Accommodation

    Participants will be staying at the Banff Centre for Arts and Creativity. It is a world-class venue offering inspiring spaces for learning and collaboration, surrounded by the breathtaking Canadian Rockies.

    Venue Address:
    Banff Centre for Arts and Creativity
    107 Tunnel Mountain Dr, Banff, AB, Canada T1L 1H5

    Check-in Details:

    • Check-in: 4:00 p.m. May 12, 2025
    • Check-out: 11:00 a.m. May 15, 2025

Banff is located 1.5 hours from Calgary International Airport (YYC). Participants are responsible for arranging their transportation to the Banff Centre.

If you are driving yourself to the Banff Centre for Arts and Creativity, please note that a Banff National Park pass is required. You can purchase a pass online in advance or at the park gates upon arrival.

Transport Options:

  • Brewster Express: A shuttle service running between Calgary Airport and Banff. Book online in advance.
  • Car Rentals: Available at the airport and in Banff for those who prefer flexibility.

For those arriving early or staying longer, self-arranged transport is necessary for travel between Banff and Calgary.

Purchase a park pass

Various dining options are included for each day of the summit

  • Meals provided: Breakfasts, lunches, snacks, and dinners.
  • Evening Reception: A networking dinner is scheduled for the evening of May 13.
  • Special dietary needs: Can be accommodated with advance notice.

Banff offers a perfect balance of learning and exploration allowing participants to explore the stunning surroundings during the event.

Outdoor Activities in Banff:

Scenic walks and hiking trails

Sightseeing at Lake Louise & Tunnel Mountain

Banff Gondola for panoramic views

The Banff Centre is committed to accessibility and inclusion. The venue is fully wheelchair accessible and equipped with:

  • Accessible entrances and restrooms
  • Elevator access to all areas
  • Assistance available upon request

Need Special Accommodations? Contact the event team at research@ucalgary.ca with any specific needs before May 1, 2025.

Weather

The Masterclass will take place in May. Banff in May experiences mild spring temperatures with cool mornings and evenings.

Weather Expectations

  • Temperature Range:
    • Daytime: 10°C to 18°C (50°F to 65°F)
    • Nighttime: 0°C to 5°C (32°F to 41°F)
  • Conditions: Conditions can be unpredictable, ranging from mild and sunny to chilly, with occasional rain or even snow at higher elevations.

Learn More

What to Pack

  • Light, breathable clothing for indoor sessions
  • A warm jacket for cool evenings and outdoor activities
  • Comfortable walking shoes or hiking boots are essential for outdoor sessions.
  • Sunglasses and sunscreen
  • Water bottle
  • Small backpack: To carry essentials like snacks, and personal items.

Frequently Asked Questions (FAQs)

No, transportation will not be provided during the event. Attendees are responsible for arranging their own travel to and from the Banff Centre for Arts and Creativity.

For those arriving from Calgary, options such as Brewster Express or car rentals are available to facilitate travel to Banff.

If you wish to extend your visit in Banff after the event, you are responsible for booking additional nights with the Banff Centre directly or finding alternate accommodations. UCalgary staff will not be able to assist with these arrangements. 

Registration fees include 3 nights accommodation at the Banff Centre for May 12, 2025 to May 15, 2025. Room bookings for these three nights have been arranged as part of your registration.

Brewster Express:

A convenient shuttle service providing transport between Calgary and Banff. Ideal for those planning their own trip or extending their stay. Brewster Express offers scheduled trips for easy travel within the Canadian Rockies.
Book your trip with Brewster Express

Car Rentals:

Renting a car gives you the freedom to explore Banff National Park, Lake Louise, and other scenic areas at your own pace. Rental services are available in Calgary and Banff.

The Optimizing Research and Innovation Impact is designed as an immersive masterclass for professionals, with a structured schedule of workshops and discussions. While the event itself is limited to registered participants, Banff is a wonderful destination for family and guests.

If your spouse or family members are traveling with you, they are welcome to enjoy the Banff Centre for Arts and Creativity amenities, explore Banff National Park, and participate in local activities while you attend the sessions.

No, childcare services will not be provided during the event. Attendees are responsible for making their own childcare arrangements if travelling with family.

For those bringing children, Banff offers various family-friendly activities and services. We recommend checking with your accommodation for potential childcare resources or exploring local childcare providers in the area.

If you're bringing a spouse or guest, the reserved rooms at the Banff Centre can accommodate maximum 2 adults and two children.

Yes. The Banff Centre for Arts and Creativity is located within Banff National Park. If you are driving yourself, you will need to purchase a National Park Pass for your vehicle. Passes can be bought online in advance or at the park gates upon arrival.

 

Purchase a park pass