Postdoctoral scholar appointments are limited-term appointments involving substantial research activity. Postdoctoral appointments may be renewed, provided the postdoctoral scholar is eligible for the duration of the extended appointment. Further extensions beyond five years post-PhD completion may require written justification. In these cases, the supervisor is advised to contact the Postdoctoral Office for additional information.
Requests for an extension should be initiated at least two months prior to the postdoctoral scholar’s end date. This is to ensure time for verification of eligibility and continuation of salary and benefits. International postdocs with expiring work permits will be required to provide an Extension Letter of Offer when renewing their work permit.
1. Submit the Request for Extension Letter Form (located on the Documents and Forms page) and relevant supporting documentation to the Postdoctoral Office. A Letter of Extension Letter will then be sent to the supervisor and postdoc for approval and signatures.
2. For international postdocs, visit Information for International Postdocs for information on renewing work permits, visas, and any other necessary documentation.
3. The department administrator is responsible for submitting a Job Change Request through HR PeopleSoft to initiate approvals. Additional HR information, including job aids for submitting Job Change Requests, is available on the HR website.