Postdoctoral scholar appointments are limited-term appointments involving substantial research activity. Postdoctoral appointments may be renewed annually for up to three years, with the possibility of a further two years for a maximum appointment of five years, provided the postdoctoral scholar is eligible for the duration of the extended appointment. Further extensions beyond five years may require written justification and the supervisor is advised to contact the Postdoctoral Office at firstname.lastname@example.org for additional information.
Requests for an extension should be initiated at least two months prior to the postdoctoral scholar’s end date. This is to ensure time for verification of eligibility and continuation of salary and benefits. International postdocs with expiring work permits will be required to provide an Extension Letter of Offer when renewing their work permit. For all information on extensions for international postdocs, visit Information of International Postdocs.
1. Submit the Request for Postdoctoral Appointment Extension Letter of Offer Form (located on the Resources page) and relevant supporting documentation to the Postdoc Office at email@example.com. The Postdoc Office will draft the Extension Letter of Offer and contact the supervisor and postdoc for approval and signatures.
2. For international postdocs, visit Information for International Postdocs for information on renewing work permits, visas, and any other necessary documentation.
3. The department administrator is responsible for submitting a Job Change Request through HR PeopleSoft to initiate approvals. Additional HR information, including job aids for submitting Job Change Requests, is available on the HR website.