One Child Every Child Events

To meet your strategic event goals, steward funds carefully, and manage workflow, here is a brief intake form to help with events planning.

Fill out Event Intake Form

Event Types

Information Session/Lecture

  • Features: Information sharing, typically of research results

  • Audience: Invitees include all ACHRI/OCEC researchers, trainees, staff

  • Duration: Up to 2 hours 

  • Format: Online only or in-person only 

  • Registration: Required 

  • Budget: Host team covers costs

  • Catering: No food 

  • Examples: 
    • ACHRI Child Health and Wellness Seminars 
    • Owerko Neurodevelopmental Clinical Research Rounds

    • Department of Pediatric Rounds (Alberta Children’s Hospital)

Workshop/Engagement Session

  • Features: Dynamic interactive session on specific topic, co-created 

  • Audience: Small targeted audience (less than 30 attendees)

  • Duration: 2 hours or more, up to half day to full day 

  • Format: Facilitated 2-way discussion, online only or in-person only, often materials distributed in advance

  • Registration: Required 

  • Budget: Host team covers costs

  • Catering: Provide food if in-person across a mealtime 

  • Examples: 
    • OCEC Theme 1 Seminar & Trainee Workshop (May 23) 
    • Summer Student Workshop Series (CSM Institutes) 
    • Unconscious Bias (Office of Equity, Diversity and Inclusion) 
    • OCEC Early Career Research Engagement event (April 15) 
    • OCEC Training Awards Consultation (Sept 5) 
    • OCEC Technology Solutions Consultations 

Conference/Symposium/Retreat

  • Features: Keynote speakers, leaders present strategic plans, substantial lead time needed to plan/support, often involves breakouts, poster sessions, meals

  • Audience: Large audience (80 – 400 attendees) 

  • Duration: Full day or 2 days 

  • Format: In person or online 

  • Registration: Required 

  • Budget: Host team manages budget, coordinates partner contributions

  • Catering: Food provided if event is in-person across mealtime(s)  

  • Examples: 
    • Summer Student Research Symposium
    • ACHRI/OCEC Research Retreat
    • Owerko Conference 
    • Harvey Sarnat Lectureship and Mini-Symposium
    • Indigenous Voices in Social Work

Relationship Building Working Meeting

  • Features: Gathering of individual teams/units, requires an agenda 

  • Audience: 30 people or fewer, involves internal and/or external attendees 

  • Format: Online, in-person or hybrid

  • Budget: Host team covers costs 

  • Catering: Depends on host team’s budget

  • Examples: 
    • Co-creating with Indigenous Ways of Knowing team members
    • Listening to First Nations, Inuit, and Metis children, families and community members 
    • External data expert/data learning session 
    • Program member meetings 
    • OCEC Value, Impact & Knowledge Mobilization consultations

Externally Sponsored Workshop/Lunch n' Learn

  • Features: Dynamic interactive session around specific learning topic, co-created

  • Audience: Small targeted audience (less than 30 attendees) 

  • Format: Online or in-person 

  • Budget: Host team covers costs

  • Catering: Food offered if workshop is in-person and over a mealtime

  • Example: 
    • Lunch & Learn with Olink Proteomics

Research Focus Group

  • Features: Planning led by Principle Investigator within an REB-approved study  

  • Audience: Specific group of research participants 

  • Format: Online or in-person only – in keeping with ethics approvals

  • Budget: Host team covers costs

  • Catering: Food offered if workshop is in-person and is over a mealtime

Considerations

  • A workshop is generally 2 hours or more, unless teams undertake a series of one-hour workshops. 
  • The staff supports needed will depend on event size, scope, location – therefore, planning/lead time will adjust based on those parameters.