Other: Planning and Dissemination Grants – ICS (Winter 2025)

Eligibility

For an application to be eligible, all requirements stated below must be met:

1. The Nominated Principal Applicant (NPA) must be one of the following:

   1. An independent researcher or knowledge user, affiliated with a Canadian postsecondary institution and/or its affiliated institutions (including hospitals, research institutes and other non-profit organizations with a mandate for health research and/or knowledge translation;
      OR
   2. A researcher or scholar working in a municipal, provincial or territorial government in Canada where the activity which forms the subject matter of the funding is not being funded by specific programs of those municipal, provincial or territorial governments;
      OR
   3. A trainee registered at a Canadian post-secondary institution;
      OR
   4. An individual affiliated with an Indigenous non-governmental organization in Canada with a research and/or knowledge translation mandate.
      OR
   5. A Canadian non-governmental, not-for-profit organization (including community or charitable organizations).

   If an organization or institution is uncertain about its eligibility for funding through this funding opportunity, it is encouraged to seek clarification from the CIHR Contact Centre.

2. The NPA must have their substantive role in Canada for the duration of the requested grant term.
3. The Institution Paid must be authorized to administer CIHR funds by the funding start date.
4. Activities/events starting or taking place before the funding start date are not eligible for funding through this opportunity.
5. Applicants are not eligible to apply for additional funding for an activity or event that has been previously funded by CIHR.
6. Multiple applications for the same activity or event submitted by either the same, or different Nominated Principal Applicant are not allowable. In such cases, the first application submitted through ResearchNet will be considered and reviewed. Any subsequent applications will automatically be withdrawn.
7. The Nominated Principal Applicant must have successfully completed one of the sex- and gender-based analysis online training modules through the CIHR Institute of Gender and Health and submit a Certificate of Completion (see How to Apply section). Please select and complete the training module most applicable to your planning or dissemination event or activity. Other applicants are encouraged to complete a training module; however, this is not a mandatory eligibility requirement. For additional information on sex, gender and health research, applicants are encouraged to review the "How to integrate sex and gender in research" section on the CIHR website.
8. Any applications involving Indigenous Peoples must include an applicant who self-identifies as Indigenous (First Nations, Inuit or Métis) and/or provides evidence of having meaningful and culturally-safe involvement with Indigenous Peoples and must submit a completed Indigenous Health Research Cultural Safety Form. (see How to Apply section).
9. For all sponsor funding where funds are reserved for Early Career Researchers (ECR), the NPI must be an ECR by the funding start date. Please see the How to Apply section for further instructions.

Note: There may be additional eligibility criteria for an Institute or Initiative outlined in the Sponsor Description section.

Summary

The Planning and Dissemination Grants are intended to provide support for planning and/or dissemination activities (either virtual or in-person) consistent with the mandate of CIHR and relevant to CIHR Institutes and Initiatives. Events/activities may focus on, but are not limited to, the following:

Planning:

• Activities that assist potential teams of researchers, knowledge-users and/or partners in working together to identify research questions or emerging issues and priorities that could form the basis of a grant application.
• Stakeholder consultations, including citizen engagement activities regarding needs, gaps and opportunities in the health research landscape, priority policy issues and/or priority research questions, where such common understanding is currently lacking or requires further development.
• Initial planning and discussion of a research project among potential team members, including researchers, knowledge-users and/or partners to assess the viability of the research project and the partnership.
• Conducting an environmental scan or preliminary synthesis of relevant literature, activities or programs.
• Early-stage planning to determine possible commercial viability of a discovery.
• Opportunities for knowledge exchange involving stakeholder linkages to inform practice, care, and/or policy that could potentially lead to an application to a funding opportunity.
• Gatherings of partners, health researchers, and/or knowledge-users where the main objective is to facilitate regional/national and/or international collaboration among individuals or groups from a variety of backgrounds (ex., building new and existing multi-sectored partnerships that include a significant number of participants from outside the conventional scientific community, consensus meetings, networking and partnership development events) interested in applying to a funding opportunity.

Dissemination:

• Education of groups, such as patients, health professionals, community organizations, policy makers, and the general public
• Knowledge dissemination that will inform practice, clinical care, partnership best practices, policy and decision making
• Dissemination and/or discussion of research findings at scientific meetings, workshops, conferences, congresses or symposia
• Development and dissemination of knowledge translation products and tools (e.g., written materials in various formats, plain language summaries, decision support tools, educational materials, and web sites)

Note: This funding opportunity is not intended to support the direct cost of research (e.g., pilot projects, feasibility studies or operating grants), principal and co-investigator salaries or research equipment. Primary research or primary data collection will not be supported through this funding opportunity. Any activity that may be perceived as such should be justified (e.g., surveying individuals for the purpose of the project).

Research Areas

Each of the participating Institutes and Initiatives has tailored this funding opportunity to meet the needs of their respective communities. Please see the Sponsor Description section of this funding opportunity for details on relevant areas specific to each participating Institute or Initiative.

Overhead

n/a

Application deadlines

RSO final internal review deadline

Program application deadline

NOTE: Consult your Faculty Associate Dean (Research) (ADR) regarding Faculty-specific deadlines and submission processes.

Principal Investigators: Complete a Research Management System (RMS) record, including a copy of your complete application, and submit this for approvals in RMS.

Postdocs, students, and trainees: For fellowships and externally-sponsored research training awards or opportunities, you must complete the Research Funding Application Approval (RFAA) Trainee PDF form, and submit it, along with a complete copy of the application, to Research Services at rsotrainee@ucalgary.ca. Trainees should not use RMS at this time.

Approvals: The University of Calgary requires that all funding applications be approved prior to submission. Approval requires signatures via either RMS or the RFAA Trainee form, in the following order:

• Principal Investigator
• Department Head
• Faculty ADR/Dean
• Research Services (on behalf of the Vice-President Research)

Read the Meaning of Grant Signatures policy to understand what your approval means. Please see the agency guidelines for details about which signatures are required on your application, as it may differ from internal requirements.

Late submissions: Late submissions will only be accepted in cases of medical or family emergencies, or other exceptional circumstances. If you submit your RMS record to Research Services after the internal deadline has passed, you must secure additional approvals. Please read: Late Applications Process.

SUBMISSION PROCESS

Full application, plus approvals in RMS, will be required by RSO by noon on November 14, 2024. Please be sure to select "Submitted for approvals" (Under Save & Progress) in RMS in enough time to allow for approvals from your Department Head and/or ADR prior to the internal RSO deadline. Consult your department and faculty for more information on their approval processes and timelines.

Do not submit through ResearchNet until RSO's signature has been granted!! 

Once institutional signature has been obtained, a copy of the CIHR signature page will be available via the RMS record, under Documents. Upload the CIHR signature page and routing slip in the Print/Upload Signature Pages task in ResearchNet by 6:00PM Calgary time on November 19, 2024.

RESOURCES 

Support for projects involving Indigenous Research: 

Support with the development of your grant application is available through the Indigenous Research Support Team (IRST). Applicants can reach out by email to IRST at IRST@ucalgary.ca in advance of the RSO internal deadline. For more information about IRST, please visit the IRST webpage. 

Support for Knowledge Mobilization/Translation: 

Support for knowledge mobilization/engagement/translation, community partnerships, and responsible research assessment (DORA) is available through the Knowledge to Impact Team. Applicants can reach out by email to the KI team at knowledge.engagement@ucalgary.ca. For more information, please visit the KI team webpage. 

Support for Research Data Management: 

For information on research data management plans, processes, or best practices for your research program, please contact research.data@ucalgary.ca OR research.data@ucalgary.libanswers.com. 

Support for EDI in Research: 

RSO can provide resources and support to research teams on the integration of equitable and inclusive practices in research design and research practice. Contact edi.rso@ucalgary.ca for more information. 

Support for Research Security: 

The Research Security Division is available to ensure researchers adhere to research security guidelines and policies, including the National Security Guidelines for Research Partnerships (NSGRP) and the policy on Sensitive Technology Research and Affiliations of Concern (STRAC). Visit the Research Security website to learn more or contact researchsecurity@ucalgary.ca.  

Reminder: The sooner the researcher engages with RSO units, the more help we can be! 

RMS: Creating a Pre-Award Application