International postdocs should check Work Permit Processing Times (select: Temporary Residence > Work Permit From Outside Canada > Country of Residence) before determining a start date. 

Then, submit the following documents to the Postdoctoral Office (postdoc@ucalgary.ca):

• Personal Information Form
• Verification of PhD (or equivalent) – e.g. parchment, letter from Grad Studies with completion date
• Copy of most recent CV  
• International Postdocs must submit a copy of their Passport biographical page, and if applicable, their current study or work permit
• Permanent Residents of Canada must submit a copy (front and back) of their Permanent Resident Card

The Postdoctoral Office will verify your eligibility and initiate the hiring process. Please visit the Documents and Forms page for all hiring forms.

The Postdoc Contracts Team will forward the Offer Letter to you. Review the Offer and ensure all details discussed with your supervisor are correct. Return a signed copy of the Offer to them.

Once your hire is finalized, you will receive an email from The Postdoc Contracts Team with your UCID number and onboarding instructions. Complete all onboarding activities to finalize your recruitment.

Submit the request directly in PeopleSoft. Log into myUCalgary > My Work > People Management > Job Opening Request and click Create Job Opening Request button. Once the request is approved, the initiators/contacts identified will receive a notification when the posting is created.

• Click here for a link to the job aid on completing a Job Opening Request.
• Click here for a Job Posting Template.

POSTDOC APPOINTMENT TERMS:

• All appointments must be Full-Time 40 hours per week (1.00 FTE), any exceptions must receive VPR Approval.
• Salary must be at least $45,000 CAD per year effective July 1, 2024 and is subject to increases as outlined in the PDAC Collective Agreement.

For Canadian Citizens, Permanent Residents or Open Work Permit holders:

• Appointment Term: minimum of 3 months, but only eligible for benefits if term is at least 6 months plus one day
• Postdoc must be eligible for provincial health care coverage (e.g. Alberta Health Care or other Canadian health Insurance while residing in Alberta)

For International Postdocs:

• Appointment Term: minimum of 1 year, to be eligible for provincial health care coverage
• Start date is subject to Work Permit Processing Times
• Mandatory $230 CAD Employer Compliance Fee must be paid by the PI towards the work permit application

Submit the following forms to the Postdoctoral Office (postdoc@ucalgary.ca):

• Request for Offer Form
• Employer Compliance Fee Payment Form (if postdoc is international)

Then, remind the prospective postdoc to submit the required forms and documents (as indicated above). The Postdoctoral Office will verify eligibility and initiate the hiring process. Please visit the Documents and Forms page to locate all forms.

The Postdoc Contracts Team will forward the Offer Letter to you. Review the Offer and ensure that all details are correct. Return a signed copy of the Offer to them.