Researchers preparing funding budgets must include applicable research overhead charges per the University’s Overhead Policy and Research Overhead Procedure. These can be found on the University’s policies page.
Overhead is calculated as a percentage of all direct costs of a research project. Further details can be found within the Research Overhead Procedure document.
Unless otherwise specified for a particular funding program. The generic rates of overhead for a research grant or research contract is 25%. Rates and exceptions can be found in the Research Overhead Procedure. Some exceptions include Sponsored Human Clinical Trials at 30%, United States Federal Government funding at 39.8%, and philanthropic funds at 0%. If you are unsure which rate to include, please contact the Research Services Office for further guidance.
Researchers have the option to apply for a reduction or waiver of the University’s overhead charge. Where funding is awarded pursuant to an application process, the request and approval of an exception must be completed prior to submission of the grant application. An overhead reduction or waiver will not be considered after an application has been made or award received. All reductions and waivers are reviewed and approved by the faculty and VPR.
To apply for a reduction or waiver, Researchers must complete the Application for Waiver/Reduction of Overhead form found in the Research Overhead Procedure.